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Data Submission Requirements
The CCSBT has several requirements for data submission from Members, Cooperating Non-Members and Other States/Fishing Entities Cooperating in the CDS. These requirements are described below. The CCSBT also has several requirements for providing annual reports and other documents to meetings of the CCSBT and its subsidiary bodies. These annual reporting and documentation requirements are described separately at:
Scientific Data Exchange The Scientific Data Exchange is an annual exchange of information designed to provide Members and the Extended Scientific Committee with information necessary for assessing the state of the Southern Bluefin Tuna stock. In most years, the exchange of information occurs primarily during April and May to enable analyses of the data prior to the annual meeting of the Scientific Committee, which is usually held in early September. Members and Cooperating Non-Members (CNMs) are expected to provide information on the total catch of southern bluefin tuna (SBT) per fleet, aggregated SBT catch and effort information, SBT catch at size and SBT catch at age data. However, the precise information to be provided by each Member and CNM varies. The information to be provided by each Member/CNM and the dates by which it must be provided is specified each year by the Extended Scientific Committee. The initial requirements for 2013 are specified at:
ERSWG Data Exchange An agreement on the exchange of data for the Ecological Related Species Working Group (ERSWG) was reached at the 19th Annual Meeting of the CCSBT. The initial exchange of ERS data will occur by 30 April 2013 when data will be exchanged for the 2010 and 2011 calendar years. ERS Data exchanges will then occur annually by 31 July of each year. The annual exchange will provide ERS data for the immediately preceding calendar year (so data for 2012 will be provided by 31 July 2013). Details of the agreement and the information to be provided are specified at:
Monthly Catch Reporting The Monthly Catch Reporting system was established during 2005 to improve the management and compliance regimes for the fishery. Each month, Members and Cooperating Non-Members are required to report their total southern bluefin tuna (SBT) catch (whole weight, in kilograms) for the previous month, and the total cumulative SBT catch (whole weight, in kilograms) for the year to date, to the Secretariat. The report is required to be provided no later than the last day of the month following fishing.
Reporting of Initial Allocations and Final Catch by Vessel/Company The reporting of initial allocations and final catch by vessel/company was established during 2006 in order to improve transparency of, and confidence in CCSBT management measures. Members and Cooperating Non-Members (CNMs) are required to provide the following information to the CCSBT Secretariat:
The catches and allocations specified above should be reported as whole weights in kilograms. The timeframe established for providing this information is as follows:
Catch Documentation System - Data Submission and Validation Details Provision of CDS Documents to the Secretariat Members, Cooperating Non-Members (CNMs) and Other States/Fishing Entities Cooperating in the CDS (OSECs) are required to forward copies of all CDS documents issued or received by them to the CCSBT Secretariat on a quarterly basis. This includes the following CDS Forms: Farm Stocking; Farm Transfer; Catch Monitoring; Re-export/Export after Landing of Domestic Product; and Catch Tagging. In the case of the Catch Tagging Form, Members and CNMs must provide the information in the Catch Tagging Form to the Secretariat in electronic format. It is important that the following electronic format be used when submitting Catch Tagging Data:
Provision of Validation details to the Secretariat Members, CNMs and OSECs shall provide to the Executive Secretary information on validation including:
The above information should be submitted for all officials and persons holding authority to validate CCSBT CDS documentation before those officials and persons exercise their authority. Members, CNMs and OSECs must inform the CCSBT Executive Secretary of any changes to validation details in a timely fashion.
Authorised Farms, Fishing Vessels and Carrier Vessels Members and Cooperating Non-Members (CNMs) are required to submit the following authorisations to the CCSBT Executive Secretary:
Members and CNMs are required to notify the Executive Secretary of any addition to, any deletion from and/or any modification of the CCSBT Record of Authorised Fishing Vessels, Farms or Carrier Vessels at any time such changes occur. The templates to be used for submitting updates of Authorised Fishing Vessels, Farms and Carrier Vessels are:
Transhipments of SBT at Sea - Provision of Information to the Secretariat To enable interoperability between the CCSBT, IOTC and ICCAT transhipment monitoring programs, for the purpose of this measure, the IOTC/ICCAT Secretariat, observers, transhipment declarations and registration numbers may be treated as being the CCSBT equivalents provided that the presence of SBT is reported at each stage (from the initial observer deployment request through to the transhipment declaration)
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